PRIVACY POLICY

Last Updated: June 2025

1. Information We Collect

We collect personal information only when it is necessary for providing educational services and communicating with families. The types of information we may collect include:

• Student Information: Full name, date of birth, class/grade, photograph, academic records, attendance records, health and medical information, and transfer certificate details.
• Parent / Guardian Information: Names, contact numbers, email addresses, residential addresses, and occupation details provided during admission or enquiry.
• Staff Information: Employee details including name, contact information, qualifications, and employment records collected during recruitment and onboarding.
• Website Usage Data: When you visit our website, we may automatically collect non-personally identifiable information such as browser type, pages visited, date/time of access, and referring URLs for analytics and site improvement purposes.
• Enquiry & Contact Form Data: Information you voluntarily submit through our Admission Enquiry or Contact Us forms, including name, phone number, email address, and message.

2. How We Use Your Information

The information we collect is used solely for legitimate educational and administrative purposes, including:

• Processing admission applications and maintaining student records.
• Communicating important school notices, events, results, and announcements to students and parents.
• Ensuring the health, safety, and welfare of students on school premises.
• Issuing transfer certificates, progress reports, and other official school documents.
• Responding to enquiries submitted through our website contact or admission forms.
• Fulfilling obligations under applicable education regulations and government authorities (e.g., CBSE, West Bengal Board).
• Displaying school achievements, events, and activities through photographs and videos on our website or school publications (with appropriate consent).
• Improving the functionality and user experience of our website.

3. Sharing of Information

We do not sell, rent, trade, or otherwise disclose your personal information to third parties for commercial purposes. We may share information in the following limited circumstances:

• Government & Regulatory Authorities: As required by law, court order, or any applicable education regulatory body such as CBSE or the West Bengal state education department.
• Emergency Situations: To protect the health or safety of a student or other person where immediate disclosure is necessary.
• Authorized Service Providers: Trusted third-party service providers who assist us in operating our website or school activities (e.g., web hosting), bound by confidentiality obligations.
• With Your Consent: For any other purpose with prior written consent of the parent/guardian or the individual concerned.

4. Photographs and Media

The School may capture photographs and videos of students during school events, activities, excursions, and functions for the purpose of school publications, website display, and social media promotion. Consent for the use of such media is collected during the admission process. If you wish to withdraw consent or raise any concern regarding specific photographs or media, please contact us at the details provided below.

5. Data Security

We implement appropriate technical and organizational security measures to protect personal information against unauthorized access, accidental loss, alteration, or disclosure. Our school records and digital data are accessible only by authorized staff members. However, no data transmission over the internet or electronic storage system can be guaranteed to be 100% secure. We encourage you to safeguard your login credentials if any are provided to you for accessing online school portals.

6. Data Retention

We retain personal information for as long as it is necessary to fulfill the purposes for which it was collected, or as required by applicable law and educational regulations. Student academic records may be retained for an extended period as required under school affiliation norms. Once information is no longer required, it is securely disposed of or anonymized.

7. Cookies and Website Analytics

Our website may use cookies — small text files stored on your device — to enhance your browsing experience and gather aggregate usage statistics. Cookies do not contain personally identifiable information. You may configure your browser to refuse cookies; however, this may affect certain features of the website. We do not use cookies for advertising or tracking across other websites.

8. Third-Party Links

Our website may contain links to third-party websites (such as Google Maps for directions or educational resource sites). We are not responsible for the privacy practices or content of those websites. We encourage you to review the privacy policies of any external sites you visit.

9. Children's Privacy

The School website is not intended for independent use by children. All information pertaining to minor students is provided and managed by parents or guardians. We do not knowingly collect personal information directly from children without verifiable parental consent. Parents may review, update, or request deletion of their child's information by contacting us.

10. Your Rights

Parents, guardians, and individuals have the right to:

• Access personal information we hold about them or their child.
• Request correction of inaccurate or incomplete information.
• Request deletion of personal information where it is no longer required for educational or legal purposes.
• Withdraw consent for specific uses (such as media publication) by providing written notice to the school.
• Raise concerns or complaints regarding the handling of their personal information.

To exercise any of these rights, please contact the school office using the details below.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. Any updates will be posted on this page with a revised "Last Updated" date. We encourage you to review this page periodically. Continued use of our website or school services after any update constitutes acceptance of the revised policy.